Here’s the full Shipping & Trade Terms page as plain text — ready to paste into WordPress:
SHIPPING & TRADE TERMS AGRO Export Hub Last Updated: March 1, 2026
OVERVIEW
At AGRO Export Hub, we manage the complete export process — from farm-level sourcing and quality processing in Gujarat to shipment documentation and port loading in India. This page outlines everything an international buyer needs to know before placing an order with us, including minimum order quantities, Incoterms, payment options, lead times, documentation, and how we handle the logistics of getting your peanuts from our facility to your port.
If you have questions specific to your country or order requirements, please contact our export desk directly at contact@agroexportshub.com.
1. MINIMUM ORDER QUANTITY (MOQ)
Our standard minimum order quantity is:
- 1 x 20-foot container — approximately 18 metric tons (MT)
- 1 x 40-foot container — approximately 26 metric tons (MT)
We work with a standard MOQ of one 20-foot container to ensure freight costs remain manageable for buyers and to maintain the consistency of quality checks across the entire batch.
For buyers placing their first order or evaluating a new product grade, we recommend starting with a 20-foot container. This allows you to verify quality, test with your production line, and build confidence before scaling to larger volumes.
Split shipments or smaller trial quantities may be considered in exceptional cases. Please contact us to discuss your specific requirements.
2. PRODUCTS AVAILABLE FOR EXPORT
Raw Java Peanuts (Spanish Variety)
- Available counts: 40/50, 50/60, 60/70, 70/80, 80/90
- HS Code: 12024210
- Primary uses: confectionery, peanut butter, coated snacks, energy bars, bakery
Bold Peanuts (Runner Variety)
- Available counts: 38/42, 40/50, 50/60, 60/70, 70/80, 80/90
- HS Code: 12024210
- Primary uses: edible oil extraction, commercial roasting, peanut butter, food paste
Both varieties are sourced from Gujarat, India — one of the premium peanut-growing regions in the country.
3. INCOTERMS
We offer the following Incoterms. The applicable Incoterm for your order will be confirmed in the formal quotation.
FOB — Free On Board (Standard) This is our default and most commonly used term. Under FOB, AGRO Export Hub is responsible for all costs and risks up to and including loading the goods on board the vessel at the nominated port of loading in India. The Buyer is responsible for freight, insurance, and all costs from that point onwards. The Buyer arranges their own shipping line or freight forwarder.
CFR — Cost and Freight Under CFR, AGRO Export Hub pays for the freight cost to deliver goods to your nominated destination port. Risk transfers to the Buyer once goods are loaded on board the vessel in India. The Buyer is responsible for insurance and import clearance at destination.
CIF — Cost, Insurance and Freight Under CIF, AGRO Export Hub pays for freight and basic marine insurance to your nominated destination port. Risk still transfers to the Buyer upon loading in India. This is a convenient option for buyers who prefer a single landed cost.
Note on Incoterms: The choice of Incoterm affects who pays for freight and insurance, but it does not affect our quality commitment. Regardless of the Incoterm, every shipment leaves our facility meeting agreed specifications, properly packed, and fully documented.
4. PORTS OF LOADING
Our primary ports of loading are:
- Mundra Port, Gujarat — our preferred port, closest to our sourcing region. Offers excellent container availability and direct services to Southeast Asia and the Middle East.
- Nhava Sheva (JNPT), Mumbai — used for buyers requiring specific shipping lines or vessel schedules not available from Mundra.
- Pipavav Port, Gujarat — available as an alternative depending on vessel availability and buyer requirements.
The port of loading will be confirmed in the formal quotation based on your destination, preferred shipping line, and vessel schedule.
5. DESTINATION MARKETS
We currently export to the following regions and are experienced with the import requirements of these markets:
- Southeast Asia — Philippines, Vietnam, Thailand, Malaysia, Indonesia, Singapore
- Middle East — UAE, Saudi Arabia, Kuwait, Oman
- South Asia — Bangladesh, Sri Lanka
- Other markets on request — please contact us to discuss your country’s specific import requirements and documentation needs.
If you are importing from a country not listed above, please reach out. We are experienced in adapting documentation and compliance requirements for new markets.
6. PAYMENT TERMS
All prices are quoted in US Dollars (USD) unless otherwise agreed. The following payment options are available:
Telegraphic Transfer (T/T) — Most Common
- 30% advance payment upon order confirmation
- 70% balance payment against copy of Bill of Lading or shipping documents
- Full advance payment (100%) is required for first-time buyers unless otherwise agreed
Letter of Credit (LC) at Sight
- Accepted from internationally recognised banks
- LC terms must be agreed in writing before the order is confirmed
- All LC charges outside India are to be borne by the Buyer
- LC must be opened within 7 working days of order confirmation
Other Arrangements
- 100% advance T/T can be offered at a slightly better price for established buyers
- Deferred payment or credit terms may be considered for long-term buyers with an established order history, subject to our internal approval
Payment currency: USD preferred. Euro (EUR) and other currencies may be accepted subject to prior written agreement.
All bank charges, transfer fees, and currency conversion costs outside India are to be borne by the Buyer.
7. PRICING
Pricing is based on the following factors and is confirmed in a formal written quotation:
- Product variety (Raw Java Peanuts or Bold Peanuts)
- Grade / count (e.g. 40/50, 50/60)
- Quantity ordered (volume discounts may apply for 40-foot containers or multiple container orders)
- Packaging type (HDPE, PP, vacuum, jute)
- Incoterm (FOB, CFR, CIF)
- Port of destination
- Current market and commodity rates at time of quotation
Prices quoted are valid for 7 days from the date of quotation, after which they are subject to revision based on market conditions. Once a purchase order is confirmed and advance payment received, the price is fixed for that order.
8. LEAD TIME
Our standard lead time from order confirmation and receipt of advance payment to shipment is:
- 15 to 25 working days for standard orders
- Lead time may vary depending on order volume, packaging requirements, port scheduling, and seasonal availability
Lead time breakdown (approximate):
- Days 1–5: Production and processing of your specific grade and count
- Days 6–12: Quality checks, moisture testing, packing, and weighment
- Days 13–18: Export documentation preparation (invoice, packing list, certificate of origin, phytosanitary certificate)
- Days 19–25: Container stuffing, port delivery, and loading
We will provide you with regular updates throughout this process, including notification when goods are packed, when documents are ready, and when the vessel has sailed.
9. PACKAGING OPTIONS
Standard packaging available:
Bag weight options:
- 20 kg bags
- 25 kg bags
- 50 kg bags
Bag material options:
- PP (Polypropylene) woven bags — standard, cost-effective, widely used
- HDPE bags — high-density polyethylene, good moisture resistance
- Jute bags — natural, breathable, preferred by some markets for storage and aesthetics
- Vacuum-sealed bags — best for long transit times and humid destination climates, recommended for Southeast Asian markets
Inner liner: A food-grade inner liner can be included on request for additional moisture protection.
Labelling: Standard export labels include product name, variety, count, net weight, gross weight, lot number, origin (India), and packer details. Custom labelling and private label packaging are available on request. Please specify requirements at the time of inquiry. Additional charges may apply.
All packaging materials are food-grade and comply with export requirements.
10. SHIPPING DOCUMENTS
The following documents are provided as standard with every shipment:
- Commercial Invoice
- Packing List
- Bill of Lading (original and copies as required)
- Certificate of Origin (issued by relevant chamber of commerce or APEDA)
- Phytosanitary Certificate (issued by Plant Quarantine Authority of India)
- Quality Certificate / Inspection Certificate (issued by AGRO Export Hub)
- FSSAI Certificate details
Additional documents available on request or as required by the destination country:
- SGS or Eurofins Pre-Shipment Inspection Certificate (Buyer’s cost)
- Fumigation Certificate (if required by destination country)
- Health Certificate
- Halal Certificate (on request, subject to availability)
- EU Aflatoxin Test Report (for shipments to European buyers)
- Beneficiary Certificate confirming bulk matches approved sample
Please inform us of any specific documentation requirements for your country at the time of inquiry so we can confirm availability and include any additional costs in the quotation.
11. QUALITY ASSURANCE BEFORE SHIPMENT
Every shipment undergoes the following quality process before loading:
- Moisture testing at sourcing, during processing, and before packing (target: 6–8%)
- Multi-stage cleaning — pre-cleaning, de-stoning, density separation, size grading
- Machine colour sorting to remove discoloured or damaged kernels
- Manual inspection by trained sorters
- Aflatoxin risk assessment per batch
- Final weight and count verification before container stuffing
- Batch samples retained for reference against any post-shipment quality claim
Samples from the actual production batch (not pre-selected or old stock) can be dispatched to the Buyer for approval prior to container stuffing upon request. We strongly recommend this for first-time buyers.
12. CONTAINER STUFFING & LOADING
Container stuffing is carried out at our facility or a nominated CFS (Container Freight Station) under supervision. Each container is:
- Inspected for cleanliness and structural integrity before stuffing
- Stuffed and loaded to agreed weight and count specifications
- Sealed with a tamper-evident seal, with the seal number recorded and shared with the Buyer
- Accompanied by a container stuffing report and photographs on request
Container seal numbers and loading details are included in the shipping documents provided to the Buyer.
13. INSURANCE
Under FOB and CFR terms, the Buyer is responsible for arranging marine cargo insurance from the point of loading.
Under CIF terms, AGRO Export Hub will arrange basic marine cargo insurance (minimum Institute Cargo Clauses C or equivalent). Buyers requiring broader coverage (Institute Cargo Clauses A — all risks) should inform us at the time of inquiry so the additional premium can be included in the quotation.
We strongly recommend that all Buyers arrange adequate marine cargo insurance for their shipments regardless of the Incoterm, to protect against risks during sea transit.
14. TRANSIT TIME (ESTIMATED)
Estimated sea transit times from Mundra Port, India to common destination ports:
- Dubai (Jebel Ali), UAE — 6 to 9 days
- Manila, Philippines — 10 to 14 days
- Ho Chi Minh City, Vietnam — 10 to 14 days
- Bangkok (Laem Chabang), Thailand — 12 to 16 days
- Port Klang, Malaysia — 10 to 14 days
- Singapore — 10 to 13 days
- Chittagong, Bangladesh — 7 to 10 days
These are estimates only and are subject to vessel schedules, transshipment routing, and port conditions. We will provide the actual vessel name, voyage number, and estimated time of arrival (ETA) once the shipment is on board.
15. CLAIMS PROCEDURE
In the unlikely event that goods arrive at destination with a quality or quantity discrepancy, please follow this process:
- Do not process, blend, re-pack, or alter the goods before raising a claim.
- Arrange an independent survey by a recognised inspection agency at the destination port immediately upon arrival.
- Raise a written claim with AGRO Export Hub at contact@agroexportshub.com within 14 days of the vessel’s arrival at the destination port.
- Include the inspection / survey report, photographic evidence, Bill of Lading, and packing list with your claim.
Claims raised after 14 days of vessel arrival, or without an independent survey report, cannot be accepted. AGRO Export Hub’s liability is limited to the invoice value of the goods under the specific order to which the claim relates.
16. HOW TO PLACE AN ORDER
Placing an order with AGRO Export Hub is straightforward:
Step 1 — Inquiry Contact us via the quote request form on our website or email contact@agroexportshub.com with your product requirement, quantity, destination port, and any specific packaging or documentation needs.
Step 2 — Quotation We will send you a formal quotation within 1 to 2 working days covering product specs, pricing, Incoterm, payment terms, and estimated lead time.
Step 3 — Sample Request a pre-shipment sample if needed. We will dispatch a sample from our current production stock for your evaluation and approval.
Step 4 — Order Confirmation Issue your purchase order in writing (email is acceptable). We will confirm acceptance and issue an order confirmation.
Step 5 — Payment Remit the agreed advance payment or open an LC as per the agreed payment terms.
Step 6 — Production & Packing We process, grade, and pack your order to the agreed specifications. Updates are shared at each stage.
Step 7 — Documentation & Shipment All export documents are prepared and shared with you. The container is loaded and the vessel sails.
Step 8 — Post-Shipment We share the Bill of Lading and full shipping document set. We remain available for any post-shipment queries or support.
CONTACT OUR EXPORT DESK
For pricing, availability, samples, or any shipping-related questions, please get in touch:
Email: contact@agroexportshub.com Phone: +91 63866 31828 Address: Bhojla Galla Mandi, Jhansi, Uttar Pradesh, India
We respond to all export inquiries within 1 to 2 working days.